Sample policies

Your group’s policies will describe what you do and how you do it. They should reflect the way you work and therefore need to be written by your group.

Writing a policy can give your group the opportunity to discuss the way you do things, to clarify what you want to continue to do, and what you may wish to change. They need to be written in clear and straightforward language so that they can be used as a reference point in the future to enable you to work together consistently.

This can be a daunting task and it is often useful to see the framework in which other groups work. We have therefore published all of the Resource Centre’s policies here.

Click the Links tab at the top of this page for other organisations who can provide help with developing policies.

  • Health and Safety

    This is an introduction to health and safety for community groups run by volunteers, that don’t have any employees or control any premises.  It includes tips and ideas for keeping people well and safe at your events and activities, information on how and why to write a health and safety policy, and some sample policies.

  • Resource Centre Capability Procedure

    The purpose of the Capability Procedure is to ensure that staff achieve and maintain the level of work performance expected of them and to provide a fair mechanism for dealing with those employees who are unable to achieve a satisfactory performance.

  • Resource Centre Disciplinary Procedure

    This procedure is designed to clarify the rights and responsibilities of B&H SWET Ltd, staff and trade unions in the event of disciplinary action.

  • Resource Centre Equalities Policy

    This policy sets out the steps taken by the Resource Centre to prevent discrimination in the services it provides and in employment.

  • Resource Centre Equipment Hire Policy and Procedures

    The system we use for hiring equipment to community and voluntary groups.

  • Resource Centre Financial Management Policy

    This policy sets out the Resource Centre’s financial management processes and provision.

  • Resource Centre Financial Rules

    The purpose of these rules is to ensure proper control of the Centre’s finances.

  • Resource Centre Grievance Procedure

    This procedure is designed to clarify the rights and responsibilities of employer, staff and trade unions should an employee feel the need for a formal process to resolve a grievance.

  • Resource Centre Safety Policy

    Resource Centre Health and Safety Policy, as required by the Health and Safety at Work Act 1974

  • Resource Centre Safety Procedures

    These procedures should be followed by staff at all times in order to ensure safe work methods and use of equipment and to maintain safe and healthy working conditions for all employees and users of the Centre.

  • Sample risk assessments

    We provide sample risk assessments for our Bouncy Castle, Balloon Typhoon, Popcorn Machine and Candy Floss Machines. We suggest that you use these to give you ideas when carrying out your own risk assessment. Your risk assessment should be specific to your event and organisation.

The services listed below are not provided by the Resource Centre. These are websites and services we feel are particularly useful for small groups in Brighton & Hove, and which are not easy to find by searching the internet.

Most useful services for local groups

Notes:
Safety Net is a charity that provides training and support for community groups around safeguarding.

They run safeguarding training for community groups, and offer support with developing safeguarding policies. You can arrange a one-to-one session to write a safeguarding policy. This costs £30 for small groups.

They offer a DBS (Disclosure and Barring Service) application service.

They run a free monthly DBS advice surgery for groups that are members of Community Works, on the first Thursday of every month. You need to book a half-hour slot in advance. If you are using Safety Net for your DBS applications, you can also bring forms and ID documents for checking at the surgery.

They can help organisations use the Simple Quality Protects tool to assess the quality of their work and services.

Notes:
Community Works runs the following projects for the voluntary sector in Brighton & Hove:


Community Works also provides support for groups who receive funding from Brighton & Hove Community Health Fund.
They have an electronic voting system which is available to hire. This consists of hand-held pads which can be used by people in a meeting to vote. The results are then displayed instantly on a laptop. They also have a wooden ballot box, which groups can borrow.

Other services you might find useful