Privacy notice for equipment hire and print services

Why do we need your personal information?

Equipment bookings

We need a named contact person and their contact details (telephone number and/or email and a postal address) in order for your community group to hire our equipment. This is so that we have someone to communicate with about the booking.

We store this data on the basis of legitimate interest, as we cannot run our services  without it.

We keep this data for no longer than four years after the equipment is returned. We will not use it in relation to any other services unless you give us explicit consent to do so.

Print & finishing services

We need a named contact person and their contact details (telephone number or email address) if a member of your group asks the Resource Centre for a quote to do some printing, and we need a contact person to communicate with about the work.

We store this data on the basis of legitimate interest, as we cannot run our services  without it.

We delete this data once the print job has been completed or it is clear that your group will not be doing that printing at the Resource Centre. We will not use it in relation to any other services unless you give us explicit consent to do so.

Invoicing

We need a named contact person and their contact details (telephone number and/or email address and a postal address) if your group requires credit for equipment hire or printing.

We store this data on the basis of contract.

We delete this data four years after the invoice has been paid. We will not use it in relation to any other services unless you give us explicit consent to do so.

How do we use your information?

We do not share your personal information with anyone, and we do not use your personal information for any other purpose than in relation to your group’s use of Resource Centre services.

Updating and access to your information

Please tell us if your information is incorrect, or if you would like your information removed from our records.

If you would like to know what personal information we hold about you, contact us by email or by sending us a request in the post.

If you ask us to keep your details on file and use them for any future contact with you about Resource Centre services, this data will be processed on the basis of consent. Please see our Privacy notice for member groups and regular users for more details.

Become a friend of the Resource Centre

We do find it helpful to be able to contact some of our users occasionally to ask for comments, or ask if you would be willing to send a letter or email in support of the Resource Centre’s work. If you are happy for us to contact you for this purpose, please become a Friend of the Resource Centre.

Updated March 2019