Looking after your group’s money
Making sure your group takes good care of its money is the responsibility of your whole committee, or, if you are a very small group, your whole group. All your members have a right to know what happens to the money.
This section contains information to help you understand your responsibilities and how to put simple systems in place to help things run smoothly. You can also scroll down to find a link to our free downloadable accounts systems.
Most banks and building societies offer special accounts for small voluntary and community organisations and give free banking as long as your account is in credit. This sheet provides advice about choosing a bank and information about how to open an account. It also includes a list of community bank accounts.
This guide summarises the requirement for charities to produce accounts, reports and returns each year.
Getting your group’s accounts independently examined: what it means, why you might want to do it, and how to go about it.
A set of basic rules to help your group be consistent in how you handle money and keep records
This sheet is designed as a template for treasurers of groups to use – for example, to give finance reports at meetings.
The Resource Centre conducts free independent accounts examinations for some groups.
Tips to help keep track of your group’s cash when you’re running an event or stall
Under our Money in Mind project, we developed two accounts systems designed specifically for community and voluntary groups. You will need access to Microsoft Excel to use them.
Information to help you think about your work and its effects more clearly, and to demonstrate to the outside world that what you are doing is useful.
A step-by-step guide on how to be the treasurer for a community group. Includes basic principles of managing money, keeping track of cash and bank accounts, and sharing information with the rest of your group.
Information and tips to help your whole committee take responsibility for looking after your group’s money.
These books are available at the Resource Centre, for reference only. If you prefer to borrow them, some of the titles are available at local libraries in Brighton & Hove. Groups based in Sussex are welcome to come in and browse our bookshelf and noticeboards.
- A practical guide to charity accounting: Preparing Charity SORP accounts
- A practical guide to financial management for charities and voluntary organisations
- Applying for your project overheads: guidance for Big Lottery Fund applicants
- Charity commission information booklets on charity accounting
- Community Matters: Reference Manual for Community Organisations Advisers
- Community Money Matters
- Full cost recovery: a guide and toolkit on cost allocation
- Introductory pack on funding and finance: Guide to financial management
- Introductory pack on funding and finance: Guide to sustainable funding
- Introductory pack on funding and finance: Guide to trading
- Simply Finance: A comprehensive guide to the different options for financing a community enterprise
- SORP made simple
- The charity treasurer's handbook - an introduction to voluntary sector finance and accounting
- The treasurer's handbook - a guide for small voluntary organisations
- VAT made simple
The services listed below are not provided by the Resource Centre. These are websites and services we feel are particularly useful for small groups in Brighton & Hove, and which are not easy to find by searching the internet.
Most useful services for local groups
Consultancy and advice in setting up financial systems for reporting to Management Committee, Funders, Charity Commission and Companies House.