Policies and Procedures

Policies can be a very useful way of expressing the values and ideas of the people in your group. They do not have to be formal or difficult to understand – if a policy is simple and easy to read, your members can use it to help make decisions about how the group should do things.

This section includes advice for small community groups on writing policies. We have made all our own internal policies available in our Sample Policies section, which may be more useful for larger organisations.

Click the Links tab at the top of this page for details of other local organisations who can help with information and advice on writing policies.

  • Equality and diversity policies for small groups

    Planning and writing an equality and diversity policy for small volunteer-run community groups.

  • Financial rules

    A set of basic rules to help your group be consistent in how you handle money and keep records

  • Health and Safety

    This is an introduction to health and safety for community groups run by volunteers, that don’t have any employees or control any premises.  It includes tips and ideas for keeping people well and safe at your events and activities, information on how and why to write a health and safety policy, and some sample policies.

  • Monitoring and Evaluation

    Information to help you think about your work and its effects more clearly, and to demonstrate to the outside world that what you are doing is useful.

  • Photo consent for community groups

    Getting permission to take photos and videos at community events

  • Risk Assessments

    A simple guide to risk assessments for community groups.

  • Using the Disclosure and Barring Service (DBS)

    An introduction to DBS checking for community groups and organisations.

These books are available at the Resource Centre, for reference only. If you prefer to borrow them, some of the titles are available at local libraries in Brighton & Hove. Groups based in Sussex are welcome to come in and browse our bookshelf and noticeboards.

The services listed below are not provided by the Resource Centre. These are websites and services we feel are particularly useful for small groups in Brighton & Hove, and which are not easy to find by searching the internet.

Most useful services for local groups

Notes:
Safety Net is a charity that provides training and support for community groups around safeguarding.

They run safeguarding training for community groups, and offer support with developing safeguarding policies. You can arrange a one-to-one session to write a safeguarding policy. This costs £30 for small groups.

They offer a DBS (Disclosure and Barring Service) application service.

They run a free monthly DBS advice surgery for groups that are members of Community Works, on the first Thursday of every month. You need to book a half-hour slot in advance. If you are using Safety Net for your DBS applications, you can also bring forms and ID documents for checking at the surgery.

They can help organisations use the Simple Quality Protects tool to assess the quality of their work and services.

Notes:
Community Works runs the following projects for the voluntary sector in Brighton & Hove:


Community Works also provides support for groups who receive funding from Brighton & Hove Community Health Fund.
They have an electronic voting system which is available to hire. This consists of hand-held pads which can be used by people in a meeting to vote. The results are then displayed instantly on a laptop. They also have a wooden ballot box, which groups can borrow.

Other services you might find useful