Practicalities of running an event

This section includes practical information and useful contacts to help you get the logistics of your event right.

The Links tab gives contact details for useful local organisations who can help with the practical things you need for your event, like a venue, water and electricity supplies, tickets and first aid cover.

The Resource Centre has lots of equipment available to hire that you may find useful for your event. Whether it’s a meeting, summer fête or social evening, we may have something you need available at low cost to community groups in Sussex. Click on the Equipment tab to find out more.

  • Event planning checklist

    However big or small your event is going to be, planning it will follow the same general pattern – and include some common pitfalls!

  • Health and Safety

    This is an introduction to health and safety for community groups run by volunteers, that don’t have any employees or control any premises.  It includes tips and ideas for keeping people well and safe at your events and activities, information on how and why to write a health and safety policy, and some sample policies.

  • Managing money at an event

    Tips to help keep track of your group’s cash when you’re running an event or stall

  • Organising a public meeting

    Holding a public meeting can be a really good way of building a campaign or getting more people involved in your group.  Here are a few ideas to help you organise a meeting that is interesting, accessible and run smoothly.

  • Photo consent for community groups

    Getting permission to take photos and videos at community events

  • Running a crèche

    Information for community groups about providing childcare at a one-off community event.

The services listed below are not provided by the Resource Centre. These are websites and services we feel are particularly useful for small groups in Brighton & Hove, and which are not easy to find by searching the internet.

Most useful services for local groups

Notes:
The Events team have lots of useful information and advice on organising events, especially on public land in Brighton & Hove. They have a Sustainable Events Statement online to download, which includes a clear Risk Assessment section and brief guidance on how to complete it. They have road closure signs that they will hire to you, free of charge. You will need to pay a £50 returnable deposit. However, signs are very limited and are issued on a first come, first served basis. They also have a list of places to hire fencing.

Notes:
An excellent online guide to how to organise a street party, and ideas for activities. Contains advice about everything from applying to close your street to making your own bunting!

Services provided:
Insurance suppliers

Notes:
Specialist insurance supplier for not-for-profit organisations.

They offer a range of insurance policies designed specifically for community groups, including public liability insurance and special insurance for street parties.

They are a not-for-profit organisation themselves, and money made goes to the charity Create.

Other services you might find useful